The Nonprofit HR Library
The Nonprofit HR Library provides your organization with forms, procedures, checklists and business tools – all assembled in a convenient collection for you!
With the Nonprofit HR Library you can efficiently hire, manage and retain your nonprofit employees with this collection of useful sample documents.
These samples are easy to adapt to your organization’s needs and can help you build successful recruitment, retention and human resource strategies.
The Nonprofit HR Library has a depth of materials within categories including:
Forms from each category are listed below and all 188 forms are available for purchase as PDF files for $99.
Click here to purchase the Nonprofit HR Library
(you must login to your employer account)
Compensation
1. Compensation and Benefits Survey
2. Developing a Compensation Administration System
3. Memo to Management—Components of a Wage and Salary Administration System
4. Memo to Management—Defining the Steps to Take in Developing and Compensation Program
5. Memo to Management—Wage and Salary Planning
6. Questions Frequently Asked about a Wage and Salary Program
7. Sales Incentive Bonus Plan
8. Wage and Salary Glossary
Contingent Workforce
1. Contingency Search Agreement
2. Independent Contractor Status and Checklist
3. Temporary Agency Agreement
Employee Benefit Programs
1. Employer FMLA Request Response Form
2. Information About COBRA
3. Letter to Employee—401_k_ Maximum Contribution Percentage
4. Letter to Employee—Approving a Family or Medical Leave of Absence
5. Letter to Employee—Following up on Medical Leave of Absence
6. Letter to Employee—Granting a Medical Leave of Absence
7. Letter to Employee—Notifying an Employee of Unauthorized Absences
8. Letter to Employee—Reporting Exhaustion of FMLA Benefits
9. Memo to Department Manager—Establishing an Incentive Budget
10. Memo to Employee—401_k_ Savings Plan Meetings _No Show
11. Memo to Employee—Announcing 401_k_ Savings Plan Information Meetings
12. Memo to Employees—Taking a Family or Medical Leave of Absence
13. Memo to Managers and Supervisors—Addressing Questions on FMLA
Employee Conduct
1. Conduct and Work Rules
2. Defining the Progressive Discipline Process
3. Dress Code Standards
4. Drug and Substance Abuse Policy Statement
5. Effects of Drug and Alcohol Abuse
6. Exit Interview Clearance Form
7. Exit Interview Contact Information
8. Exit Interview Form
9. Exit Package Checklist
10. Final Written Warning or Disciplinary Suspension – Third Step
11. Harassment Investigation
12. Harassment Policy Statement
13. Incident Investigation
14. Investigatory Suspension
15. Letter to Employee—Incarceration for an Outside Occurrence
16. Letter to Employee—Requesting a Substance Abuse Test
17. Letter to Employee—Testing Positive for Alcohol
18. Memo to Employee—Following up on a Positive Pre-Employment Drug Test
19. Memo to Employee—Setting up the Exit Interview
20. Memo to Employees—Personal Telephone Usage Policy
21. Memo to Managers—Administering Resignations
22. Oral Warnings – First Step
23. Other Disciplinary Incidents
24. Proper Documentation
25. Written Warnings – Second Step
Employment Status Requirements
1. Affirmative Action and Diversity Terms and Concepts
2. EEO Record-Keeping and Reporting Requirements
3. Employee Information Update Form
4. Equal Opportunity Employment and Affirmative Action _Company Statement
5. Letter to Government Agency—Responding to an EEOC Charge
6. Memo to Management—Affirmative Action Plan _Request to Audit by the OFCCP
7. Memo to Management—Explaining the Components of the Affirmative Action Plan
Hiring Documents
1. Applicant Flow Data Log (Candidates Interviewed)
2. Components of a Domestic Relocation Package
3. Education Verification Form
4. Employee Referral Form and Guidelines
5. Employment Offer – Student
6. Human Resources Activity Report
7. Information Generally Contained in an Offer Letter
8. Interview Assessment Forms
9. Interview Questionnaire - College Recruitment
10. Letter to Employee—Positive Test for Drugs
11. Letter to External Applicant—Acknowledging Receipt of Resume
12. Letter to External Applicant—Turndown
13. Letter to Prospective Employee—Offer of Employment (Hourly)
14. Letter to Prospective Employee—Welcome Message
15. Letter to School Placement Director—Notification for 2nd Round Interviews
16. Letter to Student—Confirming Acceptance of an Employment Offer
17. Letter to Student—Turndown
18. Memo to Employees—Announcing a New Hire
19. Memo to Employees—Handling of Confidential Information
20. Memo to Management—Hiring Approval of Personnel
21. Memo to Manager—Setting up a New-Hire Buddy System
22. Memo to Solicit Staff for Referrals
23. New Employee Orientation Checklist
24. Orientation Evaluation Form
25. Planning and Conducting Effective Interviews
26. Position Descriptions—Human Resources Job Family
27. Proper and Improper Interview Questions
28. Reference Check Form (Verbal Confirmation)
29. Written Verification of Past Employment
Job Description and Analysis
1. Core Competency Skills Glossary
2. EEO Record-Keeping and Reporting Requirements
3. Internal Job Posting Description
4. Job Analysis Questionnaire
5. Job Audit Questionnaire
6. Job Description Survey Summary
Operations
1. Implementing Expense Reduction Measures
2. Memo to Division Head—Creating a Training Proposal
3. Memo to Division Head—Proposed 20XX Social and Recreational Activities
4. Memo to Division Head—Setting up an Employee Incentive Program
5. Memo to Employees—Announcing a Document Shredding Service
6. Memo to Employees—Announcing a Formal Employee Communications Program
7. Memo to Employees—Announcing Procedures for Outgoing Personal and Business Mail
8. Memo to Employees—Establishing a Wellness Month
9. Memo to Employees—Processing Expense Reports
10. Memo to Employees—Request for Participation in an Employee Opinion Survey
11. Memo to Employees—Requesting Updates of Employee Information
12. Memo to Employees—Setting up Employee Informational Meetings
13. Memo to HR Director—Setting up a Department Orientation Schedule
14. Memo to HR Employees—Stressing the Importance of Confidentiality
15. Memo to Management—Supporting Community Events and Programs
16. Memo to Office Employees—Front Lobby and Switchboard Rules
17. Memo to Relief Operators—Switchboard Relief Schedule
18. Memo to Switchboard Operators—Announcing New Switchboard Procedure
19. Memos and Letters to Employees—Expressing Appreciation
Organizational Management
1. Components of Succession Planning
2. Employee Opinion Survey Questionnaire
3. Management Incentive Plan - Annual Strategic Goals and Objectives
4. Memo to Employees—Announcing an Organizational Change
5. Memo to Employees—Announcing Executive Roundtable Meetings
6. Memo to Employees—Announcing Staff Changes
7. Memo to Employees—Filing a VETS-100 Survey Report
8. Organizational Assessment Diagnostic - Corrective Action Plan
9. Organizational Assessment Diagnostic Model
Payroll and Timekeeping
1. Memo to Hourly Employees—Implementing a Time and Attendance System
2. Memo to Hourly Employees—Establishing Time Clock Procedures
3. Memo to Employees—Reviewing Paycheck Stubs and W-2s
4. Memo to Employees—Requesting Scheduled Time Off
5. Memo to Employees—Holiday Reminder
6. Memo to Employees—Announcing the Annual Holiday Schedule
7. Memo to Employees—Announcing an Absence from the Office
8. Memo to Employees—Announcing a Promotion
9. Memo to Employees—Announcing a Compressed Work Week
10. Memo to Employees—Announcing a 4½-Day Work Week
Performance Assessment and Management
1. The Employee Skills and Performance Assessment _ESPA_ Model
2. Team and Individual Recognition Plan
3. Setting up an Employee Recognition Program
4. Recognition Plan Nomination Form
5. Performance Improvement Plan _Examples
6. Performance Evaluation Form
7. Performance Appraisal Form _Non-Supervisory Position
8. Performance Appraisal Form _Management and Supervisory Position
9. Performance Appraisal Form _Hourly Employee
10. Performance and Potential Assessment Profile
11. Outlining Success Factors and Barriers Affecting Leadership
12. Memo to Managers—Establishing a Leadership Award Recognition
13. Memo to Management—Analysis of Data _Setting up the Pay Grade System
14. Memo to Management from Division Head—Importance and Timeliness of Performance Reviews
15. Memo to Employees—Recognizing Your Efforts in a Job Well Done
16. Memo to Employee—Announcing Leadership Development Tracking
17. Memo to Department Manager—Responding to a Request to Conduct a Job Audit
18. Leadership Performance and Development GAP Analysis Profile
19. Leadership Performance and Development Assessment Model
20. Identifying Performance Appraisal Pitfalls
21. EMPLOYEE SKILLS AND PERFORMANCE ASSESSMENT MODEL
22. Eight Steps in Delivering a Quality Performance Appraisal
23. Developing a Rating and Ranking System
24. Biography - Self-Assessment
Work Conditions and Safety
1. Memo to Employees—Keeping the Facility Clean
2. Memo to Employees—Establishing Visitor Guidelines
3. Memo to Employees—Establishing Parking Guidelines
4. Memo to Employees—Distributing Parking Passes
5. Memo to Employees—Cleaning up Your Work Area
6. Memo to Employees—Clarifying Parking Rules
7. Memo to Employees—Announcing Parking Lot Safety Rules and Procedures
8. Memo to Employees—Announcing Office Safety Rules and Procedures
9. Memo to Employees—Announcing Office Moves
10. Memo to Employees—Announcing General Safety Rules and Procedures
11. Memo to Employees—Announcing Changes in Break and Meal Period Schedules
12. Memo to Employees—Announcing a Dress Code Change
13. Memo to Employees—Announcing a Code of Business Conduct Policy
14. Memo to Division Head or Risk Manager—Requesting Workers’ Comp Settlement
15. Employee Report of Accident
16. Supervisor Accident Investigation Report
17. Workers’ Compensation Facts at a Glance
Workforce Reduction and Employee Termination
1. Calculating Costs Associated with a Workforce Reduction
2. Defining a Reduction in Force Process (Overview)
3. Discharge (Dismissal) – Fourth Step
4. Letter to Employee—Sample Severance Letter
5. Letter to Employee—Severance Letter (Explaining Retention Pay)
6. Letter to Employee—Severance Letter (Position Eliminated)
7. Letter to Employee—Terminating Employment for Unauthorized Absences
8. Letter to Government Agency—Responding to an Unemployment Compensation Claim
9. Memo to Employees—Announcing a Staff Reduction
10. Memo to Management - Results of Adverse Impact Analysis
11. Memo to Management—Announcing a Workforce Reduction
12. Memo to Management—Guidelines for Selecting Employees for a Reduction in Force
13. Memo to Management—Requesting Submission of the Layoff List
14. Memo to Management—Steps in Administering a Workforce Reduction
15. Memo to Managers and Supervisors—Addressing Questions Following a Staff Reduction
16. Memo to Production Employees—Announcing Reduced Work Hours
17. Memo to Relief Operators—Eliminating Switchboard Relief
18. The Adverse Impact Analysis Model
Click here to purchase Nonprofit HR Library
(you must login to your employer account)
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